When you start creating multiple email addresses, it can get a bit tricky to manage. However, almost every email client allows you to include folders for each email address and can give you the freedom to keep things cleaned up and tidy. In this tutorial, we’re going to walk you through setting up Thunderbird for all of your email addresses so you can access all of them in one place. Using an email client is something that takes getting used to if you haven’t used one in the past, but there are a lot of benefits to it.
Benefits of Using an Email Client, Specifically Thunderbird
Thunderbird was released by the makers of Mozilla Firefox (the popular web browser) and is completely free. It’s a downloadable email software that allows you to check mail from your computer. Here are some benefits of using a desktop email client, and in particular, Mozilla Thunderbird.
- Completely free and easy to use
- Text formatting bonuses, signature formatting
- Desktop contacts book
- Easier if you should transfer email services elsewhere
- Convenient and efficient
Setting up Multiple Email Accounts in Thunderbird
Once you’ve created your email accounts at your web host, you want to configure them in your email client to get organized. You can set them up in Outlook, Thunderbird, Google Apps for use with the web based Gmail client, or other tools. However, today I’m going to walk through using Thunderbird if you want to step away from Microsoft and Google for a minute, and jump into the Mozilla world.
- Download Thunderbird.
- Open and install Thunderbird to your computer.
- Go to File >> New and select “Existing Mail Account.”
- A popup will appear asking you for your name, email address, and password. Fill this out using your @my-domain.com email address.
- Click Next – Thunderbird will attempt to auto-configure. If this fails, continue with these steps.
- Click the “Manual Configuration” option.
- Choose a type of email. IMAP stores a copy of the emails on the server. POP deletes emails once they’re downloaded to your desktop. Choose your option on the dropdown. The port numbers should fill themselves out automatically.
- Enter your mail servers. If you don’t know these, get them from your host. Usually, they’re mail.my-domain.com.
- Under username, enter your full email address.
Once you’re finished, Thunderbird will test your settings. If you have any problems, try changing your email password in the cPanel of your web site host. If it’s still failing, contact your host. Do this for each account, and it will create a folder for each email address on the left side of Thunderbird. This is going to allow you to keep organized and streamlined yet still use each email address. There are of course several options to organize your email. You can create filters in Thunderbird as well so that you can route certain emails into their own folder. However, that’s something that’s completely preferential.